Physical asset registers, space booking, maintenance scheduling, and vendor management for multi-site institutions. Know exactly what you own, where it is, and what condition it's in.
Licensed and deployed by SyndewOS partners
Three generators were procured in 2019. Nobody knows where two of them are. The maintenance log is a notebook in the stores officer's drawer.
Every physical asset tagged with unique ID, location, custodian, acquisition cost, and current condition. QR code labels generated for physical tagging. Annual verification workflow built in.
Straight-line and reducing balance methods. Depreciation posted automatically to Vault's general ledger on schedule. Net book value always current for financial statements.
Retirement, write-off, and disposal all require documented approval. Board resolution templates generated. Disposal proceeds posted to Vault. Auditors see the complete chain.
Every room, hall, lab, and outdoor space mapped with capacity, facilities, and access requirements. Floor plans uploadable as reference. Occupancy rates tracked over time.
Staff and students request spaces through self-service portal. Approval routed based on space type and requester level. Clash detection prevents double-booking. iCal export for attendees.
Which spaces are underused? Which are always oversubscribed? Utilisation heatmap by time of day, day of week, and month. Data-driven estate planning for capital investment.
Staff log faults via mobile-friendly form. Job tickets assigned to internal maintenance team or external contractor. Status tracked: logged → assigned → in progress → resolved. Requester notified at each step.
Scheduled maintenance programmes for generators, lifts, HVAC, and other critical plant. Calendar-based scheduling. Compliance certificates uploaded against each service record.
Response time and resolution time targets set per fault category. Breaches flagged to facilities manager. Contractor performance reports for procurement reviews.
Approved vendor list with contacts, contract dates, performance scores, and compliance documents. CAC registration, tax clearance, and insurance certificates tracked with expiry alerts.
Service contracts stored with value, duration, and renewal dates. Automatic alerts 90, 60, and 30 days before expiry. Renewal approval routed through Relay.
Issue works orders to vendors directly from Campus. Attach scope, drawings, and specifications. Capture completion certificates and link to Vault for payment processing.
Faults, planned maintenance and inspections land on one board, grouped by status. Each job carries its priority, category, building and due date, and overdue work stands out.
Vans, generators, lifts and lighting towers report their position, so the map shows where each one is and what state it is in: in service, in storage, in repair, on loan or reserved.
